Years from now, when you’re a C-suite agency bigwig, you can tell them you worked your way to the top from Account Coordinator—the very position we have open right now at our headquarters in Oakland’s Jack London Square. As an Account Coordinator, you’ll do your share of coordinating, tracking, reporting, and supporting the account team. It’s an entry-level job, and it’s a chance to dive into the ad agency world and learn the business from the ground up.

What You’ll Do:

  • Liaise between the Account, Media, Analytics, Creative, Studio, and Production teams for broadcast and digital projects
  • Manage logistics for client events and meetings
  • Manage the upkeep and organization of the online server
  • Provide trafficking and QA for digital placements
  • Maintain creative rotation trackers across various lines of business
  • Review screenshot decks for accuracy upon the launch of new digital creative assets
  • Develop broadcast traffic instructions based on approved creative rotations
  • Participate in monthly status and reporting meetings, documenting action items and next steps
  • Build rapport with clients through direct contact and by responding to their needs on a timely basis
  • Collaborate with internal teams and help develop thoughtful solutions
  • Be proficient in client website backend functionality
  • Oversee and help manage marketing production
  • Maintain and manage client correspondence and reports
  • Develop and complete special projects as assigned
  • Remain current on all aspects of marketing trends and other areas that affect our clients’ businesses
  • Provide administrative support to the Account team
  • Assist in monthly client billing to help ensure accurate processing of client production and media invoices
  • Build knowledge of H/L internal process
  • Collaborate with internal teams through Slack and Asana
  • Assist with the coordination of new business efforts, including building presentations
  • Leverage industry tools and databases to assist with new business efforts

About You:

  • You have a passion for marketing and advertising
  • You have project management skills and see projects through from start to finish
  • You are proficient with Google Workspace; able to create, edit and format documents, spreadsheets, and presentations
  • You have demonstrated abilities to prioritize and manage incoming requests efficiently, ensuring that all communication is addressed promptly and effectively
  • You possess exceptional abilities to effectively communicate, both in written and spoken forms
  • You have robust organizational abilities coupled with a keen focus on details
  • You have analytical skills and creativity to resolve issues
  • You are able to work independently and as part of a team, and are eager to tackle business challenges through intellectual curiosity
  • You work effectively in a fast-paced work environment
  • You have a bachelor’s degree in advertising, marketing, public relations, communications or related fields
  • You are excited to learn!

To apply, click here.

Due to the high volume of applications, we are unable to provide an individual response to every candidate.

For SF Bay Area/CA based: H/L offers projected salary range for a position as an estimate of what the company believes is a reasonable pay scale. The actual salary offered to a successful candidate will depend on various factors, including the job’s scope and responsibilities, the candidate’s qualifications, budget availability within the department, internal pay equity, geographic location, and external market pay rates for similar positions. The salary range for this position is expected to be between $67,000 – $70,000 per year.

About H/L:

Since 1985, H/L has been fiercely independent and making Momentum. Our strengths include local and national media activations, creative development, insights and analytics, full-scale digital and video production, multicultural marketing, and PR.

We’re headquartered in Oakland, California, with people in 20+ states, and offices in Atlanta, Miami, Phoenix, and St. Louis. What unites H/Lers across the country is a common drive—to pioneer new ways to push clients’ businesses forward and serve the communities we call home.

Learn more at www.hl.agency.